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This module is used to support catering to the company’s employees. It enables conveniently composing menus from templates or previous menus or selecting from a prepared offer of meals. Individual employees use it to order meals and drinks provided by the organisation to the employees. It is used for recording these orders, issuing bulk orders to food suppliers and organising food service. Serving terminals and chip identification cards can be used for issuing the food. The module creates documentation to account for those meals consumed in the wage portfolio and in the accounting.
- Recording and managing of meals, full and subsidised prices.
- Creating of menus.
- Recording of food suppliers.
- Recording of entitlement to meals.
- Ordering of meals from menus with configuration of the displayed data (description and composition of the meal, category, caloric value, photographs and more).
- Checking of employees’ orders, notification of missing orders.
- Automatic tasks to support creating and closing of menus and sending of information.
- Automatic tasks to support creating, checking and sending of orders to food suppliers.
- Wide-ranging configuration.
In recording meals, the individual items are created and menus are composed thereof. Each food has basic attributes (name, type, description, supplier), additional data (weight, caloric value, etc.), a photo and price in time. Statistics of their use on menus and numbers of orders are available for the individual foods.
Menus are composed by the staff for a configurable time period from prepared templates or previous menus or by selecting from a prepared offer of meals. Menus proceed through the statuses In Progress (being created), Published (in the period when orders can be made from this menu), and Closed (after this period has expired).
Employees order meals from the published menus via the OKbase web-based self-service or via the order terminal. An authorised user can perform multiple meal orders (such as for visitors or those attending a training course) or order as needed for selected employees.
Serving terminals are used for support in serving the ordered meals and drinks. The terminals are specialised PCs with a touch screen and identification card reader. The terminal displays the configurable items of the current menu and serving queue. The employee identifies himself or herself by chip identification card and his or her identification is displayed to the staff of the issue line within the serving queue. After serving, the staff records collection of the meal. The terminal can display the numbers of ordered, delivered and not collected meals. The staff can easily notify an employee about a meal not collected by an automatically composed email message.
The ordering terminal serves for ordering food from the menus for employees who cannot order by the web-based self-service. The terminal, according to its configuration, supports user sign-on with an identification card or a user name and password. A signed-on user can display the calendar and menus, then enter orders for individual days and may change or cancel previous orders similarly as when using the web-based self-service. The terminal is a special PC with a touch screen and identification card reader.
The optional Meal Exchange module allows offering one’s meal to other employees if an order can no longer be cancelled and the Exchange is open. The Exchange is opened and closed automatically or manually at configurable times. Meals offered on the Exchange can be acquired by those employees who have no meal ordered for the given day.