This module is designed for companies of all sizes as well as for organisations of the public and state administration. Processing of wages and salaries is carried out in accordance with the legal regulations valid in the Czech Republic. The module enables complete processing of wages and salaries for employees working on the basis of labour relations and agreements performed outside of an employment relationship, and multiple types of labour relations can be processed for a single employee. Calculation of the wage and salary proceeds immediately after any change is made.

Relationship to Human Resources

Human resources data, information on the labour relationship, work schedule and the wage and salary classification of the employee are input just once in the Human Resources module and are shared with the Wages and Salaries module.

Relationship to Work Attendance

An advantage is the integrated relationship to OKbase’s Work Attendance module. Work Attendance data need not be transformed and imported from an external system, as they are available in the common OKbase database. Only negative work attendance (i.e. records on non-attended work time) and other data on standby duty, overtime and night shifts are transferred into the Wages and Salaries module.

Parameterisation

The configuration of parameters for the processing of wages and salaries is accommodated for various types of organisations. The individual components of the wage or salary (bonuses, extra payments, reimbursements, worked time, absences, deductions, etc.) are recorded in fully configurable items. Components of wages and salaries can be set up in connection with their calculation and accounting, including the possibility to create custom wage components.

Calculations and algorithms

All input data and the calculated values are saved along with the entire history, the data are easily accessible, and data sets can be created for any period. The module makes immediate calculations according to the input components and parameters immediately after any item is input. The system also allows correcting the wage components, reimbursements and absences into the past, if the items were not input in the appropriate period or were input incorrectly. Corrections from past periods are automatically recalculated into the current period.

Calculation protocols

Calculation protocols allow recording important information from over 50 different areas. This information is classified as serious errors, warnings or information from the calculations, or as events informing about changes in the input for an employee and his or her wage data. The protocol can be displayed on the configurable notice board of the wage accountant.

Inputting wages and salaries components

Wage components can be input individually, in a batch for a selected group of employees, or imported from prepared XML files. Work attendance components are transferred internally from the Work Attendance module.

Social and health insurance

Each of an employee’s labour relationships can be set up so that the calculation of contributions per employee and employer comes to the correct amount. During the calculation, among other things, the minimum assessment base for health insurance and the maximum assessment base for the health and social or pension insurance is checked.

Taxes

According to the instructions in the taxpayer’s declaration, the monthly advance payment for the tax on employment is calculated for the employee. The calculation applies all input tax discounts in the lawful amounts. The user is notified if the provision of a discount terminates for an employee in the processed payment period. The module allows processing of annual tax accounting while automatically generating the wage component.

Deductions

Deductions can be performed on a one-time or permanent basis. It is possible to record priority and non-priority receivables from employees, and their calculation in the correct order and amount according to the valid laws is guaranteed.

It is possible to record the employer’s contributions to the employee’s pension and life insurance. This contribution can be paid as a fixed amount or as a percentage from a defined amount per month or in other intervals. The employer’s contribution can be sent to the account of the pension fund or insurance company along with the employee’s contribution in a single combined payment along with a file detailing the individual payments.

Outputs

Statutory outputs for state authorities and health insurance companies can be printed into official forms or exported in a format suitable for electronic submission to the appropriate portals or via data boxes.

Payment media

Payment media are created according to the payments configuration. The payments can be made on various dates and from various accounts of the organisation. The system supports bulk payments to collection accounts.

Payroll accounting

For monitoring costs, it is possible to classify the employees into several cost categories (cost centre, activity area, commissions, etc.) and subsequently to create a recapitulation of the drawing of funds according to such classification. For each wage component, an accounting directive can be configured and exported for recording wage costs into the accounting system.

Electronic payroll cards

The module allows the employees to securely display and print electronic payroll cards via a web-based self-service. For displaying, it is necessary to input the user’s login password, and, for security reasons, the printing of the payroll card is limited to a configurable time period. The displayed payroll cards can be printed or saved into a PDF file.

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